In today’s day and age, the sky seems to be “cloudy”. As far as the eye goes, you will find every business shifting to cloud-based storage systems from heavy IT infrastructure. businesses are rapidly switching to cloud-based office productivity suites to create, edit, organize and manage their documents, databases, and other important information.
What Are Cloud-Based Office Productivity Suites?
They are the solution to the question “What if you could access your files over the web rather than your computer’s storage? Cloud-based productivity suites allow users to access files and programs from anywhere via cloud storage. It doesn’t hold up any storage space on your device. Thus, it is a new and modern space-saving tactic used by businesses everywhere.
Benefits of Cloud-Based Office Productivity Suites
Using technology like this brings in a plethora of benefits.
1. Boost in Productivity and Efficiency
It comes with real-time editing and collaboration features which means that you and your colleagues could work on one file at the same time, which would in turn save time, increase productivity and employee efficiency.
2. No loss of Data
Due to the autosaving option, you never run the risk of losing your data.
3. Reduction of Expenditure
Shifting to cloud-based productivity software would lessen a firm’s spending on hardware requisites. It would reduce energy costs.
4. Mobility of Data
Cloud-based productivity software increases the mobility of data which means that you can access your documents from anywhere at any time.
5. Complete Security of Data
Additionally, cloud-based suites are secure and reliable. Thus, corruption or loss of data is unlikely.
Top 7 Cloud-Based Productivity Suites in 2020
Here are a few organizations offering you office productivity suites with the best features and at affordable prices.
1. G Suite
G Suite is a compendium of applications by Google that helps you create, edit, organize, and manage your files for a monthly fee.
- G Suite provides key Google apps like Gmail, Google Meet for video conferencing, Calendar for setting events and reminders, Docs for creating content online, Keep for making notes, Sheets for spreadsheets, Drive for Google cloud storage, Chat for quick messaging, etc. for growing businesses to collaborate with great ease.
- They provide three types of plans G Suite Basic, G Suite Business (Now known as Google Workspace), and G Suite Enterprise. You can choose one depending on your needs and the size of your firm.
- G Suite is a great option for businesses to increase productivity and collaboration with team members around the globe. User-friendliness, security, and familiarity are the key features provided by G Suite.
- G Suite does have scope for improvement in the areas of admin console customizability
- The lack of options to find, organize, and duplicate documents in Google Drive.
- Microsoft’s Outlook is superior compared to Gmail and Google could introduce easy search options for particular emails.
2. Microsoft 365
Microsoft 365, by Microsoft, is a cloud-based office productivity suite.
- It comprises facilities like Word, Excel, Powerpoint, Skype, Outlook, and more tailored to aid and increase performance and competence in the workplace and individually.
- Since it is cloud-based, files can be accessed from anywhere at any time making it easier to collaborate with colleagues and manage information.
- It is moderately priced with a monthly and annual basis of subscription. It can be bought for personal use, for the entire family and for entire firms as well, big or small. Hence, it is simple to use and yet effective.
- The pricing structure may be considered exorbitant.
- There are also a number of functions that are rarely or never used which may be viewed as unnecessary space-hogging at some level.
To sum up, once you start using Microsoft 365, any other productivity software might let you down.
- It offers features like built-in PDF functionality, enhanced Reveal Codes, and eBook publishing.
- WordPerfect offers support and enhanced collaboration to heighten efficiency in the workplace.
- You can also create templates for the similar type of documents that you need which will help you save time.
- The formatting styles are more sophisticated than say, Google Docs thus, offering you a bigger pool of choices.
- The software is user-friendly, thus even if you are a beginner you will have no difficulties in getting accustomed to the interface.
- The disadvantage of using WordPerfect is that the interface and database have not been updated for many years.
- Also, the menu might contain too many options that may feel redundant.
- It contains less automation which might be good for formatting but will entail no offering of suggestions to make the document better.
For Apple users and others, iWork might be a good and perhaps, a welcome shift from Microsoft Office.
- Apple’s office suite comes with excellent features like a more free interface than MS Office’s, hassle-free sync facilities to iCloud, easy real-time collaboration makes it suitable for small and big businesses as well as freelancers.
- Above all it’s available free of charge to users through Mac, iOS, and the web.
- An added benefit to iWork users is that now, it is possible to save files created in iWork in standard Office formats to battle the compatibility issues with Microsoft.
- The dark side of iWork is that it is limited to Apple users with Apple hardware and can be accessed on windows only through iCloud. They don’t have a desktop version of iWork.
- Also, since Pages, Keynote and Numbers are saved in different file formats, users might face compatibility issues.
It’s cleaner, more compatible, and user – friendly than Microsoft Office and totally worth the switch.
LibreOffice by OffiDocs is another leading name in the market. It provides document creating, editing, and managing facilities, over the web.
- The software is available free of cost, even for commercial use, which is the most noteworthy feature.
- It is a fully-featured productivity software like MS Office but it doesn’t cost a penny to get a license for it. LibreOffice contains six programs that provide everything you need an office suite to do for you, Writer (word processing), Calc (spreadsheets), Impress (presentations), Draw (vector graphics), Math (mathematical formulae), Base (databases).
- It is compatible with all Microsoft Office file formats so files can be saved with extensions like .doc, Docx, .xls, .pptx, etc.
- There are also options available to add features like advanced grammar tools and extra language packs.
- The one thing missing in LibreOffice’s suite is that its collection of templates is limited compared to Microsoft’s.
6. Zoho Docs
Zoho Docs by Zoho is a package of Writer (word processor), Sheets (Spreadsheet), Show (Presentation) software.
- It is a cost-effective and cheaper alternative to MS Office.
- They provide a free version, as well. Although Zoho’s apps may lack some features, they sufficiently make up for it by providing those in their web-based versions.
- It conveniently syncs files with desktop and Dropbox.
- The security features are reliable. Zoho Docs facilitates integration with other Zoho products, as well.
- The shortcomings of Zoho Docs include Sheets not being sophisticated like Excel and having the analysis capabilities of Excel but is functional for most small business use cases.
7. WPS Office
WPS Office by Kingsoft Office Software is another cost-friendly and efficient alternative to MS Office or G Suite.
- It is easy to set-up, easy to do business with, with numerous template options and other basic office productivity software features.
- Collaboration features are rife with real-time editing options and cloud-based storage facility making it a piece of cake to collaborate with others.
- It boasts of a convivial, Office-like interface. It comes with spell check, PDF converter, QR Scanner, and more.
- The cons associate with WPS Office includes advertisements mostly, which can be done away with if you decide to buy the premium version. There might be some editing tools and templates that are available only with the premium version.
- MS Office does beat it in terms of management of interface and the less number of languages supports.
- Users might face alignment issues with files saved in standard Office formats.
On the whole, it is a simple, low memory consuming software that serves the purpose of an office productivity suite efficiently.
Our best recommendation would be Microsoft 365. It is a secure, cost-effective, and efficient way to store and process data. It offers all the major data processing software required to run a business smoothly. Microsoft is a reliable organization.
They are unlikely to go bankrupt soon. Their servers are always functional, they fix bugs quickly, the design is simple and easy to use. While the pricing might seem a bit exorbitant, the features and the tools do justify the rate.
Is Office 365 Cloud-Based Only?
Microsoft Office is partially cloud-based and partially a SaaS (Software as a Service). To understand Microsoft Office 365 just remember, it’s a web-based system that allows you to access your files and information from anywhere, not a server focused on data storage and capacity.
Which is Better Office 365 or G Suite?
Both of the Cloud-Based Productivity Suites are in fierce competition against each other. They are similar to each other in many ways that they offer tools for data processing, email, and collaboration. While G Suite takes the lead in in-app integration, low pricing, and ease of use, Microsoft 365 has the high hand in complex task execution and availability of more tools. Google offers Forms as an extra whereas Microsoft has SharePoint.
Thus, if you are a user with the basic needs of data processing and collaboration, G Suite would be the right choice for you. But if you are someone who needs to get heavy and more complex work done, Microsoft 365 is your go-to office productivity suite.
Eleggible’s Final Words
Having to make a choice from among the leading office productivity suites can be a nerve-wracking procedure. It requires a tedious amount of research along with being mindful of several other constraints like needs, cost, returns, efficiency, etc. Every option listed above has its own merits and demerits. All of them will deliver amazing results. It depends on you to make the proper choice.
Cloud-based productivity suites are a great way to collaborate with colleagues from all around the world. They offer flexibility, reliability and cost-effectiveness, real-time updates, and plenty of other benefits that can enjoy.